First Aid Kit Compliance Calculator

How to Use This Calculator

1. Enter peak on-site workers and select the hazard level.
2. Add site footprint, floors, and travel time to care.
3. Record how many fixed and mobile kits you currently have.
4. Set inspection date, restock interval, and training percentages.
5. Enter total inventory quantities for each kit item.
6. Press Calculate Compliance to see the score and deficits.
7. Use Download CSV or Download PDF for reporting.

Formula Used

Example Data Table

Sample planning scenarios. Replace with your real site values for best results.

Site First-Aid Compliance Planning Guide

1) Estimating kit quantity from workforce

The calculator converts peak headcount into an estimated kit count using risk-based coverage capacity: 25 workers per kit at low risk, 15 at medium risk, and 10 at high risk. This produces a base kit requirement that reflects busy shifts and worst-case occupancy.

2) Distribution across large footprints and multiple levels

Accessibility matters as much as quantity. For large areas, the tool adds distribution points (extra kits) so supplies are reachable without long travel. Floors add kits too, because vertical distance delays response. Remote sites get additional coverage when travel time to care is high.

3) Inventory targets based on per-kit totals

Each item has a per-kit target (for example, sterile gauze pads, trauma dressings, and gloves). The total required inventory is calculated as: per-kit target × required kits, with a small adjustment for eye-wash when demolition or higher risk is selected. This helps you plan purchasing in bulk.

4) Effective inventory: expiry and sterile usability

“On hand” is not always “usable.” The calculator reduces sterile inventory using the sterile usability percentage, then applies the overall expiry-risk percentage to all items. This produces an effective count that better matches field reality, especially when kits are stored in heat, dust, or direct sunlight.

5) Weighted completeness for practical readiness

Not every shortage carries the same consequence. Critical items (large dressings, tourniquets, hemostatic gauze, eye wash, gloves) carry higher weights than minor items. Completeness is a weighted average capped at 100% per item, so having extra of one item cannot hide shortages of another.

6) Program readiness: inspection and restock discipline

The score includes operational controls: inspection recency, restock interval, and basic documentation (signage, emergency plan, incident log). A recent inspection (within 30 days) scores higher than older checks. Restocking every 30 days or less is treated as a strong maintenance practice.

7) Training coverage and response capability

Training is measured as percentages of the workforce trained in first aid and CPR. Higher coverage improves program readiness because trained responders can use supplies correctly and reduce escalation. For remote or high-risk sites, increasing training can offset response delays better than supplies alone.

8) Interpreting the final rating and actions

The overall score blends kit completeness (45%), program readiness (25%), kit quantity fit (20%), plus smaller readiness factors for mobile kits and AED presence. Use the deficit list as your restock order. If the rating is “Needs Improvement,” prioritize critical-item gaps and inspection cadence first.

FAQs

1) Is this calculator a legal compliance tool?

It is a planning and audit support tool. It summarizes readiness using transparent assumptions, but it does not replace local regulations, contract requirements, or site medical guidance. Always verify your official minimums and special hazards.

2) Why does hazard level change the kit count?

Higher hazard work increases the likelihood of serious injuries and faster consumption of supplies. The calculator reduces the worker-per-kit capacity at higher risk so each kit supports fewer workers, improving accessibility and restock resilience.

3) What does “effective on hand” mean?

Effective on hand is your usable inventory after applying two adjustments: sterile usability (for sterile items) and expiry risk (for all items). This prevents overestimating readiness when items are expired, damaged, or not sterile.

4) When are tourniquets and hemostatic gauze required?

They are treated as required for high-risk sites or when a trauma-focused kit standard is selected. For lower risk, they remain recommended; the score gives partial credit when present, without forcing a deficit.

5) How often should kits be inspected?

Many sites perform monthly checks, with immediate restock after any use. This calculator rewards inspections within 30 days and considers longer gaps less reliable. Choose a cadence that matches turnover, weather exposure, and incident frequency.

6) Why does site area and floors add kits?

Large footprints and multiple levels increase travel time to reach supplies. Adding kits improves access and reduces response delays. Even if total inventory is adequate, poor distribution can still create practical non-compliance during an emergency.

7) What should I do if the score is below 70%?

Start with the deficit list and restock critical items first, then address kit count shortfalls and inspection frequency. Improve training coverage for first aid and CPR, and verify that signage and emergency procedures are visible and current.