Vehicle Daily Inspection Calculator

Inspect brakes, tires, lights, fluids, alarms, and gear. Set weights, rate issues, and capture comments. Download CSV or PDF, share results, and act today.

Meta: Score daily vehicle checks for safer construction operations. Flag critical defects, prioritize repairs, and document outcomes. Export reports, standardize routines, reduce downtime, and improve compliance.

Inspection Form

Complete checks, set scoring options, then submit to calculate.
Choose how "Needs Attention" affects scoring.
Typical thresholds are 80–90% for daily checks.
Critical failures trigger immediate removal from service.

Checklist

Set status and weight per item. Higher weights influence the score more.
Service brakes response and feel
Critical
Default: 3 point(s).
Parking brake holds securely
Critical
Default: 2 point(s).
Steering play and response
Critical
Default: 3 point(s).
Tire condition, tread, and pressure
Critical
Default: 3 point(s).
Headlights, indicators, brake lights
Critical
Default: 2 point(s).
Horn and audible warning devices
Critical
Default: 2 point(s).
Mirrors clean, aligned, and secure
Standard
Default: 1 point(s).
Windshield condition and visibility
Standard
Default: 1 point(s).
Wipers and washer function
Standard
Default: 1 point(s).
Seat belts and restraints
Critical
Default: 2 point(s).
Reverse alarm / camera (if fitted)
Critical
Default: 2 point(s).
No fuel, oil, or hydraulic leaks
Critical
Default: 3 point(s).
Engine oil level within range
Standard
Default: 1 point(s).
Coolant level within range
Standard
Default: 1 point(s).
Battery secure, terminals clean
Standard
Default: 1 point(s).
Fire extinguisher present and charged
Critical
Default: 2 point(s).
First aid kit present and stocked
Standard
Default: 1 point(s).
Registration, permits, and inspection docs
Standard
Default: 1 point(s).
Body damage does not affect safety
Standard
Default: 1 point(s).
Tow hitch / coupling / chains (if used)
Critical
Default: 2 point(s).
Load securement points and straps
Critical
Default: 2 point(s).
Fuel level adequate for planned work
Standard
Default: 1 point(s).

Formula Used

Transparent scoring for consistent daily decisions.

1) Weighted score:

  • Points Possible = sum of all item weights.
  • Points Earned = sum(weight × credit).
  • Inspection Score (%) = (Points Earned / Points Possible) × 100.

2) Credit by status:

  • Pass = 1.00 credit.
  • Needs Attention = 0.50 credit (Tolerant) or 0.00 (Strict).
  • Fail = 0.00 credit.

3) Critical rule: If “Stop work” is enabled and any critical item fails, the vehicle is marked FAIL (CRITICAL), regardless of score.

How to Use This Calculator

A quick routine for safer equipment readiness.
  1. Enter vehicle ID, unit type, inspector, and date.
  2. Choose scoring mode and pass threshold for your site.
  3. Review each checklist item and select its status.
  4. Adjust weights if some items matter more to you.
  5. Add comments for defects, tickets, or planned repairs.
  6. Submit to see results above the form immediately.
  7. Download CSV or PDF to share and file records.

Example Data Table

Sample entries to show expected output fields.
Date Vehicle ID Inspector Score (%) Status Notes
2026-01-25 TRK-014 Ahmed Khan 92.50 PASS WITH NOTES Wipers streaking; replace blades within 48 hours.
2026-01-24 FL-003 Sara Ali 78.00 NEEDS ATTENTION Minor leak found; monitor and schedule service.
2026-01-23 PU-118 Bilal Ahmed 66.00 FAIL (CRITICAL) Brakes soft; remove from service immediately.
Tip: Keep threshold and critical rules aligned with your safety plan.

Professional Guidance Article

Eight focused sections aligned with daily inspection scoring.

1) Why Daily Inspections Matter on Active Sites

Construction fleets operate in dust, uneven ground, tight access routes, and long shifts. A consistent morning inspection reduces unplanned stoppages by catching minor defects before they become critical faults. This calculator turns observations into a repeatable decision, so supervisors can act quickly.

2) What This Calculator Measures

The tool converts checklist results into a weighted readiness score. It also reports counts of Pass, Needs Attention, and Fail items. You can set a pass threshold (0–100%), select strict or tolerant scoring, and enable a critical stop rule for immediate out-of-service decisions.

3) Checklist Coverage and Critical Flags

The default checklist includes 22 items across braking, steering, tires, lighting, alarms, restraints, fluid integrity, safety equipment, documents, and load securement. Critical items are clearly labeled. If any critical item fails and the stop rule is enabled, the outcome becomes FAIL (CRITICAL).

4) Weighted Scoring and Partial Credit

Each item has a weight that represents its importance. Defaults range from 1 to 3 points, where higher values influence the score more. In tolerant mode, “Needs Attention” earns 50% credit, supporting controlled operation with monitoring. In strict mode, it earns 0% credit.

5) Setting Practical Pass Thresholds

Many sites set daily readiness thresholds between 80% and 90%, depending on risk tolerance, vehicle type, and terrain. A pickup used for light transport can tolerate minor notes, while lifting, hauling, or towing units usually require higher thresholds and stronger critical rules.

6) Interpreting Results and Next Actions

A score above threshold with zero fails typically indicates readiness. “Pass with Notes” suggests operation is acceptable but requires follow-up. “Needs Repair” appears when any item fails, even if the score is high. The lists of failed and attention items prioritize what to fix first.

7) Using Notes to Track Defects and Costs

Short comments such as “ticket #214, replace hose” improve accountability. Over time, recurring notes reveal patterns: repeated tire pressure issues can indicate valve leaks or poor inflation controls; frequent light faults can point to vibration damage. Use notes to plan parts, labor, and downtime.

8) Exported Records for Audits and Trend Reviews

CSV export supports spreadsheets and dashboards. PDF export provides a clean daily record for supervisors, safety teams, and client reviews. With consistent weights and thresholds, you can compare units across days, identify high-risk trends, and demonstrate routine inspection compliance.

FAQs

1) What pass threshold should I use?

Start with 85% for mixed fleets. Raise it for high-risk tasks like towing, hauling, or lifting. Lower it only if strict critical-stop rules are enforced and repairs are scheduled immediately.

2) What is the difference between strict and tolerant mode?

Tolerant mode gives 50% credit to “Needs Attention,” allowing minor defects with monitoring. Strict mode gives 0% credit, pushing borderline items into corrective action faster.

3) Do I have to stop work for every failed item?

Not always. Failures should trigger repair decisions. If “Stop work if any critical item fails” is enabled, any critical failure forces immediate removal from service.

4) Can I change the weights for my fleet?

Yes. Increase weights for items that are high-risk on your site, such as brakes, steering, or leak checks. Keep weights consistent across the fleet to compare scores fairly.

5) What if an item is not applicable to my vehicle?

Set the weight to a minimal value and mark the status as Pass, or customize the checklist in the code. For fleet consistency, document any “not applicable” practice in site procedures.

6) How should I store inspection records?

Download the CSV for weekly reporting and the PDF for daily sign-off. Store files by date and vehicle ID, and keep them aligned with maintenance tickets and corrective actions.

7) Can subcontractor vehicles use the same inspection method?

Yes. Require the same threshold and critical-stop settings for shared-risk activities. Ask subcontractors to submit CSV or PDF records before site entry and after repairs.

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Important Note: All the Calculators listed in this site are for educational purpose only and we do not guarentee the accuracy of results. Please do consult with other sources as well.