Enter Weekly Work Details
Enter daily gross hours and unpaid breaks. The calculator estimates net hours, overtime tiers, utilization, annualized hours, and pay.
Example Data Table
| Day | Gross Hours | Break Minutes | Net Hours |
|---|---|---|---|
| Monday | 8.5 | 30 | 8.0 |
| Tuesday | 9.0 | 45 | 8.25 |
| Wednesday | 8.0 | 30 | 7.5 |
| Thursday | 9.5 | 45 | 8.75 |
| Friday | 8.0 | 30 | 7.5 |
| Saturday | 4.0 | 15 | 3.75 |
| Sunday | 0.0 | 0 | 0.0 |
This sample produces 43.75 net hours before leave adjustments. It helps you test overtime, weekend loading, and capacity planning scenarios quickly.
Formula Used
1) Net daily hours
Net Daily Hours = Gross Daily Hours − (Break Minutes ÷ 60)
2) Weekly net hours
Weekly Net Hours = Sum of all daily net hours
3) Countable hours
Countable Hours = Weekly Net Hours + Paid Leave Hours − Unpaid Leave Hours
4) Regular hours
Regular Hours = Minimum of Countable Hours and Overtime Threshold
5) Overtime hours
Overtime Hours = Minimum of Countable Hours and Double Overtime Threshold − Overtime Threshold
6) Double overtime hours
Double Overtime Hours = Countable Hours − Double Overtime Threshold
7) Utilization
Utilization % = (Countable Hours ÷ Target Weekly Hours) × 100
8) Estimated weekly pay
Weekly Pay = (Regular × Rate) + (Overtime × Rate × 1.5) + (Double Overtime × Rate × 2.0)
These formulas support schedule planning, workload comparisons, overtime forecasting, and compensation reviews for career decisions or staffing discussions.
How to Use This Calculator
- Enter gross hours for each day of the week.
- Add unpaid break minutes for every working day.
- Set overtime and double overtime thresholds if needed.
- Enter your hourly rate for pay estimation.
- Add paid or unpaid leave hours when relevant.
- Set a target weekly hours goal for utilization.
- Press the calculate button to display results above the form.
- Review summary cards, pay estimate, utilization, and the graph.
- Export the results as CSV or PDF when needed.
Frequently Asked Questions
1. What does this calculator measure?
It measures weekly gross hours, break-adjusted net hours, countable hours, overtime, double overtime, utilization, pay estimate, and annualized work volume.
2. Why are break minutes subtracted?
Breaks reduce active working time. Subtracting them gives a more realistic view of productive hours and helps compare weekly effort fairly.
3. What are countable hours?
Countable hours are weekly net hours adjusted by paid leave and unpaid leave. They represent the hours used for utilization and pay logic.
4. Can I use custom overtime rules?
Yes. You can set your own overtime and double overtime thresholds. This makes the calculator flexible for different company policies or regions.
5. Is the pay estimate exact?
No. It is an estimate based on the hourly rate and overtime multipliers entered. Taxes, bonuses, premiums, and deductions are not included.
6. What does weekly FTE load mean?
Weekly FTE load compares your countable hours to a 40-hour full-time week. A value of 1.00 means a standard full-time weekly load.
7. How does this help career planning?
It shows whether your schedule is sustainable, underused, or overloaded. That helps with role evaluation, staffing conversations, promotion planning, and work-life balance decisions.
8. Can I export my results?
Yes. Use the CSV button for spreadsheet analysis and the PDF button for sharing, documentation, or review during planning meetings.