Enter your weekly teaching workload
Example data table
| Scenario | Students | Unique preps | Assignments / student | Meetings (h) | Estimated total (h) |
|---|---|---|---|---|---|
| Elementary (fewer graded artifacts) | 25 | 1 | 0.8 | 1.5 | ~34–40 |
| Middle school (moderate grading) | 120 | 2 | 1.5 | 2.0 | ~44–52 |
| Secondary (heavy grading + clubs) | 150 | 3 | 2.0 | 3.0 | ~55–65 |
Formula used
How to use this calculator
- Enter your weekly schedule: days, periods taught, and period length.
- Add planning details: unique course preparations and planning minutes.
- Estimate grading: students, assignments, and minutes per item.
- Include communication and extras: meetings, duty, clubs, and development.
- Press Calculate workload to view totals and breakdown above.
- Use Download CSV or Download PDF to save results.
FAQs
1) What does the workload ratio mean?
It compares your estimated weekly hours to your contract hours. A ratio above 1.00 suggests you are working beyond contracted time, on average.
2) Why do prep periods reduce planning hours?
Prep periods represent planning time already built into the school day. The model subtracts that “embedded” time from planning demand to estimate after-hours work.
3) How should I estimate grading minutes?
Time one typical sample, then use the average. Include setup, rubric use, feedback, and recording marks. If you batch-grade, use a lower per-item minute estimate.
4) What if my workload changes weekly?
Use averages across a month. For peak periods, increase major assessments and meetings. Saving CSV reports helps you compare a normal week to a busy one.
5) Does it include break times or lunch?
This tool focuses on task time. If you want a stricter estimate, add lunch supervision, extra duty, or commuting into the “duty” and “extracurricular” fields.
6) How can I lower a “High load” result?
Start with the biggest categories. Reduce grading frequency, use rubrics, reuse lessons, co-plan, set communication windows, and renegotiate extra duties during peak seasons.
7) Is this suitable for team teaching or shared classes?
Yes. Adjust students, assignments, and planning minutes to reflect your share of the work. If planning is shared, choose “Low” intensity or reduce minutes per prep.
8) Why are major assessments averaged across weeks?
Major grading often happens in bursts. Spreading monthly counts over 4.33 weeks provides a realistic weekly average so totals are comparable across different months.