PTO Accrual Calculator

PTO Inputs

Enter policy details and a date range. The calculator estimates accrual using a year-fraction method or hours-worked method.

Employee (optional)

Used for exports and history only.

Hire date (optional)

Enable proration from hire date below.

Prorate from hire date

If hire date is later than From date.

From date

To date

Accrual method

Choose how PTO is earned.

Accrual frequency

Used to show an estimated per-period rate.

Custom periods per year

Only used when frequency is Custom.

Annual PTO hours

Example: 120 hours/year = 15 days at 8 hrs/day.

Hours per day

Converts hours to days for reporting.

Starting balance (hours)

Beginning balance at the start of range.

Used PTO in range (hours)

Time off taken during the range.

Max balance cap (hours)

Ending balance cannot exceed this cap.

Carryover cap (hours)

Optional cap you may apply at range end.

Apply carryover cap now

Useful for year-end carryover checks.

Rounding increment (hours)