Add quotes, fees, and delivery details in minutes. See totals, savings, and term scores instantly. Download reports and negotiate confidently with clear comparisons today.
| Provider | Base | Discount | Tax % | Shipping | Other Fees | Warranty | Lead Days | Payment Days | APR % | Risk (1–5) |
|---|---|---|---|---|---|---|---|---|---|---|
| Alpha Supplies | $12,000 | $500 | 8 | $250 | $150 | $300 | 14 | 30 | 0 | 2 |
| Beacon Traders | $11,500 | $0 | 8 | $400 | $100 | $250 | 10 | 15 | 0 | 3 |
| Crest Logistics | $12,500 | $700 | 8 | $150 | $200 | $350 | 21 | 45 | 0 | 2 |
The calculator converts every quote into a single landed total: base price, discounts, tax, shipping, other fees, and warranty or support. This prevents “cheap” base prices from hiding real costs. For procurement teams, a 2% tax difference or a $300 support add‑on can change the ranking more than a headline discount. If freight differs by $500, the gap appears in total cost.
Payment terms affect cash flow, so totals are discounted to present value (PV). PV is computed using your annual discount rate and each supplier’s payment days. A 45‑day term can materially improve PV versus 15 days when rates are high, helping you compare offers on an equivalent timing basis. For example, at 10% annually, moving from 15 to 45 days reduces PV by roughly 0.8% of the total.
Scores are built from three dimensions. Cost Score rewards the lowest total, capped at 100. Terms Score blends payment days (scaled to 90 days) and lead time (penalized at 2 points per day). Risk Score maps ratings 1–5 to a 100–20 range. Your weights are normalized automatically, so 60/25/15 becomes 0.60/0.25/0.15. Raising the Terms weight is appropriate when stockouts or project delays carry measurable penalties for each supplier.
If a quote is financed, the tool estimates the monthly payment using the APR and your chosen months. This is useful for budget planning and for comparing vendors that include financing. Even when totals are similar, a lower APR can reduce monthly outflow and improve affordability. A 12‑month plan at 18% APR costs more per month than the same total at 9%, and the payment line highlights that impact.
Results are ranked by weighted score, with ties broken by lower total. The results table shows totals, PV, monthly payment, and sub‑scores, creating a defensible trail for approvals. Exporting CSV and PDF supports sharing with finance, operations, and vendors during negotiation. Use exports to document assumptions and notes.
Include any non‑recurring charges not captured elsewhere, such as inspection, documentation, tooling, customs, or handling. Keeping these visible helps prevent surprise variance between quoted and invoiced totals.
It converts totals with different payment terms into today’s value using your discount rate. Longer terms reduce present value, which can make a slightly higher sticker price more attractive when cash is constrained.
Yes. Add warranty, support, or maintenance costs in the Warranty/Support field. This aligns service-inclusive offers with low-price, low-support offers on a consistent landed-cost basis.
Start with 60% cost, 25% terms, 15% risk. Increase terms when delays are expensive, and increase risk when compliance, quality, or continuity is critical. The tool normalizes weights automatically.
It’s a qualitative control for supplier reliability, delivery consistency, and commercial risk. Use 1 for proven suppliers and 5 for untested or high‑variance suppliers. The score rewards lower risk.
Monthly payment uses each quote’s total and APR over your selected months. Shorter terms or higher APR increase payments. If you are not financing, set APR to 0 to show a simple total/month estimate.
Important Note: All the Calculators listed in this site are for educational purpose only and we do not guarentee the accuracy of results. Please do consult with other sources as well.