Student and Rule Inputs
Example Data Table
| Field | Example Value | Purpose |
|---|---|---|
| Required Courses | MATH101|C|3, ENG102|C|3, CS110|B-|4 | Defines the required modules, grade floors, and credit values. |
| Completed Courses | MATH101|B|3, ENG102|A-|3, CS110|B|4 | Records student history used for direct prerequisite comparison. |
| Concurrent Courses | PHY105 | Tracks courses being taken in the same term. |
| Approved Concurrent Courses | PHY105 | Marks which missing courses may still count conditionally. |
| Credit Minimum | 24 | Ensures the student has sufficient accumulated credits. |
| Minimum GPA | 2.50 | Checks academic standing against program standards. |
| Required Class Level | Sophomore | Restricts enrollment by class standing when needed. |
Formula Used
Course rule match: A course requirement is satisfied when the same course code exists in the completed list and both checks pass:
Grade check: Student Grade Points ≥ Minimum Grade Points
Credit check: Earned Course Credits ≥ Required Course Credits
Waiver logic: Any course listed in the waiver field is treated as satisfied.
Concurrent logic: Any course listed as both current and approved concurrent is counted as conditional satisfaction.
Non-course rules: Credit, GPA, residency, placement, program, and class-level rules are each checked individually using greater-than-or-equal comparison or exact program match.
Compliance score: (Rules Met ÷ Total Active Rules) × 100
Final decision: The calculator returns Eligible, Eligible with Concurrent Enrollment, Conditionally Eligible, Not Eligible, or Eligible by Override based on unmet rules, permitted missing courses, and override status.
How to Use This Calculator
- Enter the student name and both program fields.
- Add required courses using the format COURSECODE|MIN_GRADE|CREDITS.
- Add completed courses using the format COURSECODE|GRADE|CREDITS.
- List any concurrent or waived courses if they apply.
- Fill in GPA, credits, residency credits, placement score, and class level.
- Set the allowed missing-course limit if your institution uses conditional review.
- Choose advisor override only when formal approval exists.
- Click Check Eligibility to generate the result above the form.
- Use the export buttons to save the report as CSV or PDF.
Frequently Asked Questions
1. What does this calculator check?
It checks required courses, minimum grades, course credits, GPA, earned credits, residency credits, class level, placement score, program restriction, waivers, concurrent enrollment, and advisor override.
2. How should I enter course requirements?
Use one line per course in this format: COURSECODE|MIN_GRADE|CREDITS. Example: BIO201|B-|4. This lets the calculator compare exact course rules against student history.
3. Can concurrent enrollment satisfy a missing prerequisite?
Yes, when the same course appears in both current concurrent courses and approved concurrent courses. The result is marked conditionally rather than fully completed.
4. How are letter grades evaluated?
The calculator converts letter grades into grade points and checks whether the student grade is equal to or higher than the required minimum grade.
5. What does Conditionally Eligible mean?
It means non-course rules are satisfied, but the student still has a limited number of missing prerequisite courses that fall within the allowed review threshold.
6. When should I use advisor override?
Use it only when formal approval exists from an advisor, chair, or department. It allows the report to show enrollment permission despite unmet rules.
7. Does the compliance score replace academic judgment?
No. The percentage is a quick rule summary. Final enrollment decisions should still follow institutional policy, catalog language, and advisor review.
8. Can this tool support different institutional policies?
Yes. You can change thresholds, program restrictions, class levels, waivers, overrides, and missing-course tolerance to match many higher education workflows.