Profit Per Sold Room Calculator

Calculator Inputs

Responsive field layout uses 3 columns on large screens, 2 on small tablets, and 1 on mobile.

Example Data Table

Sample operating day dataset to help validate your setup and compare outcomes.

Formula Used

• Gross Revenue = Room Revenue + Food & Beverage Revenue + Other Revenue
• Net Revenue = Gross Revenue − Refunds / Discounts
• Total Variable Costs = Sum of all variable cost inputs
• Total Fixed Costs = Sum of all fixed cost inputs
• Operating Profit = Net Revenue − (Total Variable Costs + Total Fixed Costs)
• Profit Per Sold Room = Operating Profit ÷ Sold Rooms
• Revenue Per Sold Room = Net Revenue ÷ Sold Rooms
• Cost Per Sold Room = Total Costs ÷ Sold Rooms
• ADR = Room Revenue ÷ Sold Rooms
• Occupancy Rate = (Sold Rooms ÷ Available Rooms) × 100
• RevPAR = Room Revenue ÷ Available Rooms
• TRevPAR = Net Revenue ÷ Available Rooms
• Contribution Per Sold Room = Revenue Per Sold Room − Variable Cost Per Sold Room
• Break-Even Sold Rooms = Fixed Costs ÷ Contribution Per Sold Room (when contribution is positive)

How To Use This Calculator

1. Enter a period label, available rooms, and sold rooms for the operating period you want to review.
2. Fill in revenue values for room sales, food and beverage, and any additional hotel income.
3. Enter refunds or discounts so the model can compute net revenue accurately.
4. Input variable costs tied to occupied rooms, channels, and guest servicing.
5. Input fixed costs such as staffing, rent, admin, insurance, and maintenance.
6. Click Calculate Profit Per Sold Room to show results below the header and above the form.
7. Review KPIs including Profit Per Sold Room, margin, ADR, RevPAR, and break-even sold rooms.
8. Use the CSV or PDF buttons to download a shareable result summary.

Professional Notes and Data Insights

Revenue Mix and Yield Quality

Profit per sold room rises when revenue quality grows faster than service cost. In the sample day, 92 rooms sold from 120 available delivered 76.67% occupancy. Room revenue was $13,800, while food, beverage, and other services added $5,100. This broader revenue mix increases guest value and cushions performance when occupancy softens. Tracking ancillary revenue per sold room shows whether upsells, breakfast bundles, parking, and late checkout are supporting stronger yield.

Cost Layer Visibility and Control

The calculator separates variable and fixed costs for clearer management action. Sample variable costs total $5,080, including commissions, housekeeping, laundry, utilities, and guest supplies. Fixed costs total $7,785, covering wages, rent, administration, insurance, and maintenance. This split reveals which costs change with occupancy and which stay steady. Managers can improve margins by adjusting channel mix, tightening amenity standards, and aligning labor with expected occupancy.

Core Metrics for Daily Reviews

From the entered values, net revenue equals $18,600 after refunds and discounts. Operating profit is $5,735, producing profit per sold room of $62.34. ADR is $150.00, RevPAR is $115.00, and TRevPAR is $155.00. Profit margin is 30.83%, signaling a strong day in this example. Reviewing these metrics together matters because ADR can improve while profit still falls if commissions or guest servicing costs climb faster.

Break Even Planning and Forecasting

The contribution view supports planning decisions. Revenue per sold room is $202.17, and variable cost per sold room is about $55.22, leaving contribution per sold room near $146.96. With fixed costs of $7,785, break-even demand is about 52.97 sold rooms. Teams can use this threshold for weekday promotions, minimum-stay rules, and staffing plans. Forecast reviews become practical when expected demand is compared with break-even levels before discounts are approved.

Operational Actions From the Results

A workflow uses this calculator daily, weekly, and monthly. Daily checks catch channel spikes and overruns. Weekly reviews support rate strategy and labor planning. Monthly reviews validate budgets and expose trend changes. For decisions, keep period labels consistent, export CSV files for audit trails, and share PDF summaries in meetings. When profit per sold room drops, review refunds, commission share, supplies, staffing efficiency, and maintenance timing first.

FAQs

1. What does profit per sold room measure?

It measures operating profit earned for each sold room after revenue, variable costs, and fixed costs are included. It helps compare profitability across periods more accurately than occupancy alone.

2. How is this different from ADR?

ADR uses only room revenue divided by sold rooms. Profit per sold room includes non-room revenue, refunds, variable costs, and fixed costs, so it reflects bottom-line performance instead of price performance.

3. Should I include food and beverage revenue?

Yes, if your reporting goal is total property profitability per sold room. If you want rooms-only profitability, set non-room revenue fields to zero and remove related variable costs for a cleaner rooms-only view.

4. Why are commissions listed as variable costs?

Commissions usually scale with bookings, especially OTA and agency channels. Treating them as variable costs improves contribution analysis and helps show how channel mix affects break-even demand and profit quality.

5. Can I use this for weekly or monthly analysis?

Yes. Enter period totals for available rooms, sold rooms, revenues, and costs. The calculator works for daily, weekly, monthly, or custom periods as long as all inputs represent the same timeframe.

6. What should I check if profit drops suddenly?

Review refunds, discounting, OTA commission share, housekeeping cost per sold room, and labor scheduling first. Then compare ADR, occupancy, and ancillary revenue trends to identify whether pricing or cost control caused the decline.