Shipment inputs
Example data table
| Scenario | Mode | Incoterm | Invoice Value | Weight | Volume | Freight Total | Duty | VAT | Landed Cash Cost |
|---|---|---|---|---|---|---|---|---|---|
| Electronic components import | Sea Freight LCL | FOB | USD 8,000.00 | 1,200.00 kg | 2.400 m³ | USD 255.36 | USD 625.96 | USD 1,383.32 | USD 10,995.45 |
Formula used
Total Volume: (Length × Width × Height × Packages) ÷ 1,000,000 to convert cubic centimeters into cubic meters.
Volumetric Weight: Total Volume × factor, where air uses 167, courier uses 200, road uses 333, and sea LCL uses 1,000.
Chargeable Basis: For air, courier, and road, use the greater of actual and volumetric weight. For sea LCL, use the greater of cubic meters or weight in tons. For sea FCL, use container count.
Base Freight: Chargeable Basis × Freight Rate.
Fuel Surcharge: Base Freight × Fuel Surcharge %.
Freight Total: Base Freight + Fuel Surcharge.
Insurance: (Invoice Value + Freight Total) × Insurance Rate %.
Customs Value: Default customs basis follows the selected incoterm, unless a manual override is supplied.
Duty: Customs Value × Duty Rate %.
Import Tax / VAT: (Customs Value + Duty + Customs Entry Fee + Broker Fee + Other Surcharges) × VAT Rate %.
Estimated Landed Cash Cost: Supplier Invoice Value + Buyer Payable Additions.
Per-Unit Landed Cost: Estimated Landed Cash Cost ÷ Units in Shipment.
How to use this calculator
- Enter the shipment name, unit quantity, invoice value, invoice currency, local currency, and exchange rate.
- Choose the shipment mode and incoterm that best match your supplier agreement.
- Enter actual weight, package dimensions, package count, and container count when using sea FCL.
- Provide freight rate, fuel surcharge, insurance rate, origin costs, destination costs, and inland transport charges.
- Enter customs duty, import tax, brokerage, entry fees, and any other surcharges.
- Use customs value override only when your customs broker provides a different assessable value.
- Press the calculate button to display the result summary above the form.
- Use the export buttons to save the result as CSV or PDF for sourcing files, internal approvals, or landed cost comparisons.
Frequently asked questions
1. What does this calculator estimate?
It estimates freight, fuel surcharge, insurance, customs value, duty, import tax, buyer payable additions, landed cash cost, and per-unit landed cost.
2. Why does shipment mode matter?
Each mode uses a different charging rule. Air, courier, and road rely on chargeable weight, while sea freight may use W/M or container pricing.
3. Why is volumetric weight important?
Large but light cargo often bills by space instead of scale weight. Volumetric weight helps estimate that pricing effect before booking.
4. What is the customs value override for?
Use it when customs assesses value differently from the calculator default. This is common when local rules require special adjustments or declarations.
5. Does the calculator replace broker advice?
No. It is a planning tool. Final duty, tax, documentation, and customs basis should always be confirmed with your broker and local authority.
6. How does the incoterm affect results?
The selected incoterm changes which transport elements are assumed included in the supplier invoice and which additions remain payable by the buyer.
7. Why show local currency results?
Local currency results help budgeting, margin analysis, internal approvals, and selling price decisions in the currency your business actually reports.
8. Can I compare multiple scenarios?
Yes. Change mode, incoterm, or rates, calculate again, and export each result. This makes supplier and routing comparisons easier.