Planner Calculator
Set your workday, adjust score weights, enter tasks, and build a realistic schedule with breaks, deadlines, and exports.
Example Data Table
| Task | Duration | Priority | Urgency | Energy Need | Due By |
|---|---|---|---|---|---|
| Email Triage | 25 min | 3 | 4 | 2 | 09:30 |
| Client Proposal | 80 min | 5 | 5 | 4 | 11:30 |
| Team Sync Prep | 35 min | 4 | 4 | 3 | 10:30 |
| Deep Work Report | 90 min | 5 | 3 | 5 | 15:00 |
| Invoice Review | 30 min | 3 | 3 | 2 | 16:00 |
| Learning Review | 40 min | 2 | 1 | 2 | — |
Formula Used
Task Score = (Priority × Priority Weight) + (Urgency × Urgency Weight) + (Energy Alignment × Energy Weight) + (Deadline Bonus × Deadline Weight)
Energy Alignment = max(0, 6 − |Task Energy Need − Day Energy Level|)
Deadline Bonus gives earlier deadlines more weight. Closer deadlines increase ranking faster.
Day Span = End Time − Start Time
Focus Utilization = Planned Task Minutes ÷ Day Span × 100
Completion Rate = Planned Tasks ÷ Total Tasks × 100
The schedule is then created by sorting tasks by score, then placing them into the day while respecting breaks, buffers, and lunch.
How to Use This Calculator
- Enter your workday start and end times.
- Set your current energy level and break rules.
- Choose how strongly priority, urgency, energy, and deadlines matter.
- Add task rows with minutes, ratings, and due times.
- Press Create Daily Plan to build the schedule.
- Review the summary cards, chart, timeline, and overflow list.
- Export the generated plan as CSV or PDF.
FAQs
1. Can I add unlimited tasks?
Yes. You can add, remove, and rename tasks freely. Each task supports duration, priority, urgency, energy need, and an optional deadline. The planner recalculates instantly when you submit the form again.
2. How is task order decided?
The score combines priority, urgency, energy alignment, and deadline pressure. Higher scores move tasks earlier in the plan. You can change each weight to reflect your planning style.
3. Does it include breaks automatically?
Yes. Enter your preferred break interval, short break length, lunch option, and task buffer. The scheduler inserts them automatically when space allows within your day.
4. What does the chart show?
The chart compares planned minutes and weighted scores. It helps you see which tasks consume the most time and which tasks rank highest by importance.
5. What do the exports contain?
CSV exports the current plan into spreadsheet-friendly rows. PDF exports a readable daily summary with schedule details, totals, and deadline notes for printing or sharing.
6. Does this store my data online?
No. The page runs in your browser as a single file. Your entries stay on your device unless you manually copy, save, or submit them elsewhere.
7. What happens to tasks that do not fit?
Tasks that do not fit remain listed as overflow items. You can shorten them, move them later, or increase your work window and recalculate.
8. Can I use this for study or home tasks?
Yes. Replace the example rows with your own recurring tasks, or keep examples as templates. The planner is flexible for study, work, home, or mixed schedules.