Calculator Inputs
The page uses a single-column content layout. The input area below shifts to three columns on large screens, two on medium screens, and one on small screens.
Example Data Table
Use this sample to understand how the calculator behaves before entering your own leave data.
| Field | Example Value | Why It Matters |
|---|---|---|
| Annual Entitlement | 24 days | Sets the base amount of leave available for the year. |
| Carryover | 12 hours | Adds unused leave from the previous cycle. |
| Accrual Method | Monthly | Controls how quickly leave becomes available. |
| Completed Periods | 6 | Determines earned leave to date. |
| Used Hours | 40 hours | Subtracts already taken leave. |
| Pending Hours | 8 hours | Reserves upcoming approved leave. |
| Requested Leave | 3 days | Shows the effect of a new request. |
| Public Holidays In Request | 1 day | Reduces the chargeable leave days. |
Formula Used
1) Annual entitlement in hours
Annual Entitlement Hours = Annual Entitlement Days × Hours Per Day × Schedule Factor
2) Accrued entitlement to date
Accrued Hours = Annual Entitlement Hours ÷ Periods Per Year × Completed Periods
3) Chargeable leave request
Chargeable Days = Requested Days − Public Holidays
Requested Hours = Chargeable Days × Hours Per Day
4) Available balance now
Available Now = Carryover + Accrued Hours + Manual Adjustment − Used Hours − Pending Hours
5) Remaining after request
Remaining After Request = Available Now − Requested Hours
6) Projected year-end balance
Projected Year-End = Carryover + Full Annual Hours + Manual Adjustment − Used Hours − Pending Hours − Requested Hours
7) Planned utilization
Utilization % = (Used + Pending + Requested) ÷ Total Year Allocation × 100
8) Estimated leave value
Leave Value = Positive Remaining Hours × Hourly Rate
How to Use This Calculator
- Enter the yearly leave entitlement in days.
- Add carryover hours from the previous period.
- Set daily work hours and weekly schedule.
- Choose the accrual method used by your company.
- Enter how many accrual periods have already passed.
- Add any manual adjustment, bonus leave, or corrections.
- Enter already used hours and pending approved hours.
- Type the new requested leave in days.
- Subtract public holidays included inside that request.
- Optionally set a negative balance limit and hourly rate.
- Press Calculate Time Off to view results above the form.
- Download the summary using the CSV or PDF buttons.
Frequently Asked Questions
1) What does this time off calculator estimate?
It estimates available leave, accrued leave, requested leave impact, projected year-end balance, utilization percentage, and an optional financial value for remaining hours.
2) Can I use the calculator for hours instead of days?
Yes. The calculator converts days into hours using your daily schedule. That makes it useful for hourly workers, partial-day requests, and mixed leave policies.
3) How is accrual calculated here?
The tool divides your annual entitlement by the number of periods in the selected accrual method, then multiplies that amount by completed periods.
4) Why are pending hours subtracted?
Pending hours represent leave that is already approved or reserved. Subtracting them gives a more realistic balance and helps avoid overbooking future time off.
5) Do public holidays reduce my requested leave?
Yes. The calculator removes public holidays entered within the request. That creates chargeable days, which better reflect the actual leave balance deduction.
6) What is the projected year-end balance?
It estimates what you may still have at year-end after including carryover, full annual entitlement, adjustments, used time, pending time, and the current request.
7) Can part-time employees use this calculator?
Yes. Enter the schedule factor percentage to reduce yearly entitlement proportionally. This helps align estimates with reduced schedules and part-time contracts.
8) What happens if my result is negative?
A negative result means the request exceeds current available leave. The calculator also checks whether that shortage stays within your allowed negative balance limit.