Live Invoice Preview
DraftSeller Company
COMMERCIAL INVOICE
Bill To
Buyer CompanyShipment
To:
Incoterm:
Carrier:
| Description | HS Code | Origin | Qty | Unit Price | Tax | Total |
|---|
| Subtotal | 0.00 |
| Discounts | 0.00 |
| Tax | 0.00 |
| Charges | 0.00 |
| Total | 0.00 |
| Paid | 0.00 |
| Balance Due | 0.00 |
Payment Details
Packaging
Declaration
Terms and Notes
What Is a Commercial Invoice?
A commercial invoice is a formal trade document issued by a seller. It records the goods sold to an international buyer. Customs authorities use it to understand shipment value and contents. The document normally identifies both trading parties and shipment details. It also lists product descriptions, quantities, prices, and origins.
Why Customs Authorities Need It
Customs agencies review commercial invoices before clearing imported goods. The invoice helps officials assess duties, taxes, and restrictions. Accurate HS codes can reduce delays during customs processing. Clear descriptions help authorities identify the goods being transported. Declared values should match the real commercial transaction whenever applicable.
Commercial Invoice Versus Pro Forma Invoice
| Feature | Commercial Invoice | Pro Forma Invoice |
|---|---|---|
| Main purpose | Final billing and customs document | Preliminary quotation or estimate |
| Payment request | Usually yes | Usually no |
| Customs use | Commonly required | May support pre-shipment processes |
| Transaction status | Represents an actual sale | Represents expected terms |
How to Complete the Invoice Correctly
Start with complete exporter and importer details. Add a unique invoice number and accurate transaction dates. Enter each product on a separate line when possible. Include its HS code and country of origin. Confirm quantities, unit prices, discounts, and applicable tax rates. Add freight, insurance, or handling charges when they apply.
Important Shipping and Payment Details
Record ports, carrier information, and the selected Incoterm clearly. Incoterms explain cost and risk responsibilities between trading parties. Payment details should state terms, due dates, and banking instructions. Packaging data helps match the invoice with physical cargo. Signatures and declarations may support exporter and customs requirements.
Common Commercial Invoice Mistakes
Avoid vague descriptions such as parts, samples, or general merchandise. Check that currencies remain consistent across every product line. Review totals before issuing the document to the buyer. Confirm that shipping references match transport paperwork and labels. Save a PDF copy for records and customs communication. Export CSV data when accounting systems require structured invoice records.
Frequently Asked Questions
Is a commercial invoice required for every international shipment?
Many commercial cross-border shipments require one, but requirements differ by destination, shipment type, and customs rules.
What is an HS code?
An HS code is a standardized customs classification used to identify traded products.
Should freight and insurance appear on the invoice?
Include them when they form part of the invoice value or customs declaration requirements.
Can I use different currencies?
Yes. Select the invoice currency and keep line prices and totals consistent.
What is the difference between net and gross weight?
Net weight covers the goods. Gross weight usually includes packaging and shipping materials.
Can I export the invoice data?
Yes. This tool provides CSV download, PDF download, print, JSON copy, and sample data functions.
Does this generator replace customs advice?
No. Customs, tax, and export rules vary, so verify country-specific requirements before shipping.