Your Company
| SKU | Product | Ordered | Packed | Status |
|---|
What Is a Packing Slip?
A packing slip is a shipment document placed inside a package. It lists the items included in an order and helps customers confirm delivery contents. Warehouses also use packing slips during picking, packing, checking, and dispatch. A useful slip normally shows the order number, customer details, shipping address, product descriptions, SKUs, ordered quantities, packed quantities, and any backordered items. Prices are often omitted because the document focuses on fulfillment rather than billing. However, some businesses choose to display prices when the slip also supports customer service or returns.
How to Use This Packing Slip Generator
Begin by entering business and order information. Add the customer shipping address and relevant carrier details. Then add each product to the item table. Record ordered, packed, and backordered quantities carefully. The generator calculates shipment totals automatically and highlights quantity problems when packed units exceed ordered units. You can also record package weight, handling instructions, fragile notices, gift messages, warehouse notes, and signatures. Optional pricing controls let you include a subtotal, discount, tax, shipping cost, and grand total. When the document is complete, use Print, Download CSV, or Download PDF. The browser draft feature can preserve unfinished work on the same device.
Packing Slip Versus Invoice
An invoice requests or records payment, while a packing slip confirms shipment contents. The documents can share order numbers, customer details, and product descriptions, but they serve different purposes. A packing slip is especially valuable for partial shipments because it can show packed and backordered quantities separately. Clear information reduces receiving mistakes and supports returns, replacements, and warehouse audits. Businesses should keep packing slip numbering consistent, use accurate SKUs, and avoid unnecessary payment data. For sensitive shipments, include only information required for receiving and support. Review the final document before printing or exporting to ensure dates, quantities, addresses, and tracking details are correct.
Example Packing Slip Fields
| Field | Example | Purpose |
|---|---|---|
| Packing Slip Number | PS-20260909-245 | Identifies the shipment document. |
| Order Number | ORD-10482 | Connects the slip with the customer order. |
| SKU | BX-104 | Identifies a specific inventory item. |
| Packed Quantity | 8 | Shows units physically included in the shipment. |
| Backordered Quantity | 2 | Shows units still awaiting fulfillment. |
| Tracking Number | TRK9837215 | Helps trace the shipment after dispatch. |
Frequently Asked Questions
Does a packing slip need prices?
Usually no. Prices are optional because packing slips primarily document shipment contents.
Can I use a packing slip for partial shipments?
Yes. Record packed and backordered quantities separately for each product.
What is the difference between a packing slip and invoice?
An invoice focuses on payment. A packing slip focuses on shipped items.
Can I download the packing slip as PDF?
Yes. The PDF button creates a downloadable document from the entered data.
Can I export item data to CSV?
Yes. CSV export includes document metadata and every product row.
Can I save an unfinished packing slip?
Yes. Save Draft stores the current form in your browser's local storage.
Does the tool warn about packing mistakes?
Yes. It warns when packed quantity exceeds ordered quantity and flags duplicate SKUs.