Plan software spend for field crews and managers. Compare monthly versus annual pricing choices today. Make confident procurement decisions across every active project today.
| Users | Months | Price/User/Month | Billing | Discount | Tax | Grand Total (approx.) |
|---|---|---|---|---|---|---|
| 25 | 12 | 18 | Annual | 15% | 10% | USD 6,772.50 |
| 60 | 24 | 22 | Monthly | 0% | 8% | USD 34,214.40 |
| 120 | 36 | 16 | Annual | 12% | 5% | USD 63,564.48 |
Monthly price with escalation: Pricem = BasePrice × (1 + Escalation%)YearIndex × DiscountFactor.
Recurring total: Recurring = Σ (Users × Pricem) for m = 1..Months.
Add-ons: AddOns = (AddOnPerUser × Users + FixedAddOn) × Months.
Pre-tax total: PreTax = Recurring + AddOns + OneTimeFees.
Grand total: Total = PreTax × (1 + Tax%).
Cost per project: Total ÷ (ProjectsPerYear × Months/12).
Break-even months: Total ÷ (SavingsPerUserPerMonth × Users).
Construction rollouts usually start with mixed user groups: field crews, supervisors, safety staff, and office administrators. Use the Active users input to capture every seat that will log work, approvals, or inspections. The calculator totals recurring spend, add-ons, and one-time implementation costs, then shows an effective monthly rate for easy comparison. Include one-time fees for onboarding, integrations, and training during rollout, avoiding surprises on early invoices.
Annual billing can reduce cash outflow when discounts are real and renewals are predictable. Select annual billing, enter the negotiated discount, and the tool applies the discount factor across the contract. If your vendor bills annually but enforces yearly escalation, keep escalation enabled to reflect realistic renewals.
Escalation is applied each time the contract crosses a 12‑month boundary. This is useful for 24–36 month agreements where pricing often increases after year one. If you expect user growth, run multiple scenarios by increasing users and months to see how recurring totals and per-user costs shift.
Procurement decisions are easier when translated to project cost. Enter Projects per year to estimate cost per project over the selected duration. This supports budgeting across portfolios, especially when apps are used for daily reporting, RFIs, submittals, timecards, or safety checklists.
Savings are estimated from time reclaimed, rework reduction, and faster approvals. Input a conservative Savings per user per month and review net benefit, ROI percentage, and break-even months. Example data: 25 users, 12 months, 18 per user, 15% annual discount, 10% tax, and standard fees yields a total near the example table. After a pilot, replace the assumed savings with measured cycle-time improvements to create a defensible business case.
Count every person who needs access: field staff, supervisors, safety, QA/QC, and office roles. Excluding occasional users can understate recurring costs and distort per-project budgeting.
When annual billing is selected, the annual discount reduces the effective monthly user price. The calculator still spreads the impact across months to show comparable monthly and per-user values.
Escalation is applied once per 12-month period. Months 1–12 use the base price, months 13–24 use an escalated price, and so on, reflecting typical renewal clauses.
Typical add-ons include advanced reporting, offline access, safety modules, equipment tracking, SSO, API access, and premium support. Separate per-user and fixed add-ons help match vendor quotes.
Setup, training, and integration costs can materially change first-year totals. Including them avoids optimistic budgeting and helps compare a “cheap subscription” against a “higher price, lower services” proposal.
Start with time saved per week, convert to monthly hours, then multiply by a blended labor rate. Use conservative assumptions and run multiple scenarios to see how break-even changes.
Yes. Set projects per year to your portfolio throughput and evaluate cost per project. For larger programs, run scenarios with different user groups to reflect phased rollouts and varying jobsite intensity.
Important Note: All the Calculators listed in this site are for educational purpose only and we do not guarentee the accuracy of results. Please do consult with other sources as well.