Plan material hauling with clear breakdowns and smart defaults. Adjust distance, payload, speeds, and fees. Save printable reports and shareable spreadsheets quickly for teams.
| Scenario | Distance (km) | Trips | Fuel (km/L) | Fuel Price | Driver Rate | Estimated Total |
|---|---|---|---|---|---|---|
| Sand delivery, urban route | 12 | 8 | 3.2 | 320 | 900 | Varies by fees and time |
| Blocks hauling, mixed traffic | 25 | 5 | 6.5 | 320 | 800 | Varies by tolls and overhead |
| Aggregate to remote site | 55 | 3 | 2.4 | 320 | 1100 | Varies by maintenance and speed |
Hauling often sits between procurement and productivity. When transport is underpriced, site teams face late deliveries, idle labor, and rushed re-orders. A structured estimate turns transport into a controllable line item, improving bid accuracy and protecting margin.
Start with one-way distance and the number of delivery trips. Add payload per trip for ton-kilometer reporting. Choose a return mode (empty, loaded, or partial) to reflect backhaul opportunities. These three inputs define the operating workload before any pricing is applied.
Fuel is typically the largest variable cost. Real-world efficiency can range from about 2–3 km/L for heavy dump trucks to 6–10 km/L for lighter trucks, depending on traffic, grade, and load. This calculator converts total distance into liters and multiplies by your fuel price.
Driver time is travel time plus load/unload time per trip. Urban deliveries may average 35–55 km/h, while constrained site access can reduce effective speed. Handling time commonly ranges from 15–45 minutes per trip. Pricing driver time by an hourly rate keeps delay risk visible.
Maintenance per kilometer covers tyres, service intervals, and wear from rough access roads. Many estimators add a fixed dispatch or rental charge per trip to capture mobilization and admin effort. Separating these elements helps compare “more trips with smaller loads” versus “fewer trips with larger loads.”
Tolls are frequently priced per one-way leg. Permits, yard fees, waiting penalties, and special handling are best entered as a lump sum so they remain traceable. Logging these as explicit fees supports invoice review and avoids missing recurring charges during long phases.
After direct costs are summed, overhead allocates planning and supervision effort. Contingency helps cover access restrictions, queueing, weather disruption, and price volatility. Tax is then applied on the taxable base. Keeping percentages separate makes your estimating policy consistent across projects.
Use total cost for budgeting and cost per trip for procurement comparisons. Cost per kilometer highlights route efficiency and helps evaluate alternate suppliers. Cost per ton-km is useful when payload varies and backhauls exist, allowing fair comparisons between vehicle choices and logistics strategies.
Yes. The vehicle still travels back and consumes fuel, time, and maintenance. Select “Return empty” to keep ton-km conservative while still counting total kilometers for cost.
Use an average from recent deliveries. Include queueing, security checks, loading equipment availability, and unloading delays at the site. If unsure, start with 30 minutes per trip and adjust.
It depends on vehicle age, tyres, and road conditions. Use your historical maintenance spending divided by kilometers traveled. For rough access roads, increase the rate to reflect higher wear and repairs.
Use it when payload changes across options or when comparing different vehicle classes. It normalizes cost by delivered tonnage and distance, helping evaluate backhaul benefits and loading strategies.
Enter tolls per one-way trip. The calculator scales them across all travel legs, matching the number of outbound and return movements included in total distance.
Usually. Overhead covers planning and support effort, while contingency protects against variability. For short, controlled routes you might reduce contingency; for congested or remote routes, increase it.
Yes. Download CSV for spreadsheets and estimates, and PDF for quick sharing. Always verify rates, trip counts, and the tax policy used before submitting documents.
Accurate transport estimates keep projects on time, on-budget always.
Important Note: All the Calculators listed in this site are for educational purpose only and we do not guarentee the accuracy of results. Please do consult with other sources as well.