Enter Rental Details
Example Data Table
| Scenario | Billing | Duration | Rate Used | Fuel (L/h) | Operator (per h) | Transport |
|---|---|---|---|---|---|---|
| Site grading | Daily | 5 days x 8 h | 650 / day | 12 | 18 | 450 |
| Stockpile handling | Weekly | 9 days x 7 h | 3200 / week | 10 | 20 | 500 |
| Truck loading | Hourly | 3 days x 6 h | 85 / hour | 14 | 18 | 350 |
| Long-term yard | Monthly | 25 days x 6 h | 11500 / month | 9 | 16 | 900 |
Formula Used
Effective days = ceil(PlannedDays / (1 - Downtime%)).
Total hours = EffectiveDays * HoursPerDay.
Time cost depends on billing:
- Hourly: HourlyRate * max(TotalHours, MinimumHours).
- Daily: DailyRate * EffectiveDays + OvertimeRate * OvertimeHours.
- Weekly: WeeklyRate * ceil(EffectiveDays / 7).
- Monthly: MonthlyRate * ceil(EffectiveDays / 30).
Overtime hours = max(0, TotalHours - EffectiveDays * IncludedHoursPerDay).
Overtime rate = (DailyRate / IncludedHoursPerDay) * OvertimeMultiplier.
Fuel cost = TotalHours * FuelBurn(L/h) * FuelPrice.
Operator cost = TotalHours * OperatorRate.
Discount = TimeCost * Discount%.
Insurance = (RentalAfterDiscount + Attachments + FixedFees) * Insurance%.
Tax = Subtotal * Tax%.
Grand total = Subtotal + Tax.
How to Use This Calculator
- Choose the billing unit that matches your supplier quote.
- Enter planned days and expected hours per day on site.
- Add downtime allowance to protect schedule and productivity.
- Enter the applicable rate (hourly, daily, weekly, or monthly).
- For daily billing, set included hours and overtime multiplier.
- Provide fuel burn, fuel price, operator cost, and transport fee.
- Add optional attachments, insurance, taxes, and discount values.
- Press calculate, then export CSV or PDF for your records.
Wheel Loader Rental Cost Planning Guide
1) Why rental estimating matters
Wheel loaders support grading, stockpiling, and truck loading. A small underestimate can ripple across haul schedules and crew utilization. A structured estimate separates time charges from variable job costs for clear budgeting.
2) Typical rental components
Quotes commonly include a base rate (hour, day, week, or month) plus transport. Many contracts add insurance or waiver, environmental charges, and taxes. For wet-hire, the operator may be included; for dry-hire, add operator and fuel separately. Keeping each item visible prevents surprises when the invoice arrives.
3) Converting duration into billable units
Planned days can expand when you include downtime. With 5 planned days and 5% downtime, effective days become ceil(5 / 0.95) = 6. Weekly and monthly billing typically rounds up to full units, matching common contract terms.
4) Included hours and overtime logic
Daily rentals often include a fixed number of hours, such as 8 hours/day. If you run 10 hours/day for 6 days, overtime hours equal 12. With a daily rate of 650 and a 1.5 multiplier, overtime rate is (650/8)*1.5 = 121.88 per hour.
5) Fuel and operator as measurable drivers
Fuel scales with operating time. For 48 hours at 12 L/h, consumption is 576 liters; at 1.20 per liter, fuel totals 691.20. Operator cost is also linear: 48 hours at 18 per hour equals 864. These inputs help align estimates to site reality.
6) Attachments, fees, and risk allowances
Attachments may be flat priced or added as a percent of rental. Transport is usually fixed per move, so short jobs have higher transport share. If you plan multiple moves, multiply transport per trip and include standby days between phases. Insurance is calculated on rental, attachments, and fixed fees to reflect exposure during delivery.
7) Discounts, taxes, and clean comparison
Discounts often apply to rental time charges only. After discounting, taxes apply to the subtotal. For fair comparisons, keep the same downtime, hours/day, and waiver assumptions across vendors when you test different rates.
8) Using exports for bidding and controls
Use the CSV for bid backups and the PDF for approvals. Save one export per revision so changes to hours, rates, or fuel price remain auditable. Sharing the PDF with field supervision clarifies included hours and overtime triggers before the first shift. This supports estimating discipline and post-job cost review.
FAQs
1) Should I bill hourly or daily?
Hourly fits short tasks and minimum-hour contracts. Daily is better for full shifts and predictable work. Compare cost per hour after overtime and fees to choose the most economical basis.
2) What downtime percent should I use?
Use historical performance. Light grading may need 3–5%, while congested sites or frequent relocations may justify 8–15%. The allowance protects your schedule when productivity slips.
3) How does overtime get priced here?
For daily billing, overtime hours are anything above included hours/day. The calculator converts the daily rate into an implied hourly rate and multiplies it by the overtime multiplier.
4) Are fuel and operator always included in rentals?
Not always. Some wet-hire quotes include operator and sometimes fuel. If your quote bundles items, enter zero for the included components so totals match your contract.
5) How should I handle attachments?
Use flat pricing for specific tools like forks or buckets, or percent pricing when the vendor applies a surcharge. Keep the attachment logic consistent when comparing suppliers.
6) What is the insurance base in this calculator?
Insurance or waiver is applied to rental after discount, attachments, and fixed fees like transport and environmental charges. This reflects the value at risk during delivery and operation.
7) Why do weekly and monthly totals round up?
Many rental contracts charge full weeks or months once you cross a threshold. Rounding up units matches that practice and prevents underestimating the invoice for longer durations.