Enter Leave Details
This form supports accrual, carryover, public-holiday treatment, payout value, and projected year-end balance.
Example Data Table
| Employee | Annual Days | FTE | Months Worked | Carryover | Taken Days | Taken Hours | Public Holidays | Projected Balance |
|---|---|---|---|---|---|---|---|---|
| Alex Carter | 24 | 1.00 | 12 | 4 | 5 | 4 | 1 | 22.50 |
| Sara Khan | 28 | 0.80 | 9 | 3 | 6 | 2 | 0 | 13.60 |
| Daniel Lee | 20 | 1.00 | 6 | 2 | 4 | 8 | 1 | 7.00 |
Formula Used
Effective Annual Entitlement = (Annual Leave Days + Service Bonus Days) × FTE Ratio
Raw Accrued Leave = Effective Annual Entitlement × (Months Worked ÷ 12)
Reduction Days = (Effective Annual Entitlement ÷ Workdays Per Year) × Non-Accruing Absence Days
Total Leave Taken = Deductible Leave Days + (Leave Taken Hours ÷ Hours Per Day)
Current Balance = Carryover Brought Forward + Accrued Leave − Total Leave Taken
Allowed Carryover = Lesser of Current Balance and Carryover Cap
Estimated Payout = Positive Current Balance × Daily Pay Rate × (Payout Multiplier ÷ 100)
This model supports common internal leave rules. Actual policies can differ by employer, contract, country, union agreement, or payroll method.
How to Use This Calculator
- Enter the employee name and preferred currency.
- Input annual entitlement, FTE ratio, months worked, and schedule details.
- Add carryover days and any service bonus days allowed by policy.
- Enter non-accruing absence days if unpaid or suspended periods reduce accrual.
- Record leave already taken in both days and hours.
- Choose whether public holidays reduce leave usage under your rules.
- Add the daily pay rate and payout multiplier if you need a cash estimate.
- Press calculate to view the balance, utilization, carryover, projection, and export options.
Frequently Asked Questions
1. What does this calculator measure?
It estimates accrued leave, leave used, current balance, capped carryover, payout value, and projected year-end balance using your selected work and policy inputs.
2. Why does FTE ratio matter?
FTE adjusts the entitlement for part-time or reduced-schedule employees. A 0.50 FTE employee usually earns half the full-time leave allocation, unless local rules say otherwise.
3. Should public holidays reduce leave?
That depends on employer policy and local law. Many organizations exclude public holidays from leave deductions, while others count them when leave spans fixed roster days.
4. What are non-accruing absence days?
These are days that may pause or reduce leave accrual, such as unpaid leave, certain suspensions, or other contract-specific non-earning periods.
5. Can I track hours and days together?
Yes. The calculator converts leave hours into day equivalents using the entered hours-per-day value, then combines both amounts into a single leave-used figure.
6. Why is carryover lower than my balance?
Some policies cap how much unused leave can move into the next period. The calculator shows both the allowed carryover and the amount above the cap.
7. Is the payout figure final payroll advice?
No. It is an estimate based on the entered daily rate and multiplier. Actual payroll treatment may include taxes, penalties, statutory loading, or contract rules.
8. Can this calculator replace HR policy review?
No. It is a planning and estimation tool. Always compare results with your handbook, contract terms, statutory rules, and payroll procedures before approving leave.