Forecast revenue from projects, retainers, and billable time. Measure growth, taxes, expenses, churn, and utilization. Turn scattered numbers into confident planning for better months.
| Input | Example Value | Purpose |
|---|---|---|
| Hourly Rate | $35.00 | Average fee charged for billable work. |
| Billable Hours per Week | 20 | Expected weekly paid hours. |
| Projects per Month | 4 | Average number of new projects. |
| Average Project Value | $650.00 | Typical income from one project. |
| Retainer Clients | 3 | Recurring monthly client count. |
| Retainer Fee per Client | $500.00 | Monthly recurring fee per client. |
| Monthly Growth Rate | 5% | Expected monthly revenue expansion. |
| Monthly Churn Rate | 3% | Expected loss of recurring business. |
This tool combines hourly work, project fees, retainers, upsells, growth, churn, expenses, and taxes into a monthly projection.
1) Hourly Revenue Hourly Revenue = Hourly Rate × Billable Hours per Week × Working Weeks per Month × Utilization Rate 2) Project Revenue Project Revenue = Projects per Month × Average Project Value × Close Rate 3) Retainer Revenue Retainer Revenue = Retainer Clients × Retainer Fee × Growth Multiplier × Retention Multiplier 4) Growth Multiplier Growth Multiplier = (1 + Monthly Growth Rate) ^ (Month - 1) 5) Retention Multiplier Retention Multiplier = (1 - Monthly Churn Rate) ^ (Month - 1) 6) Gross Revenue Gross Revenue = Hourly Revenue + Project Revenue + Retainer Revenue + Upsell Income 7) Tax Amount Tax = Max(Gross Revenue - Monthly Expenses, 0) × Tax Rate 8) Net Income Net Income = Gross Revenue - Monthly Expenses - TaxBreak-even revenue is treated as monthly expenses, because profit becomes zero when revenue exactly covers operating cost before tax.
It estimates future freelance revenue by combining hourly work, project income, retainer income, upsells, operating expenses, taxes, growth, and churn across a chosen number of months.
Utilization rate adjusts your theoretical billable hours to something more realistic. It accounts for admin time, sales calls, revisions, unpaid gaps, and other non-billable work.
Close rate makes project forecasts more realistic. Not every proposal or lead converts, so this input reduces optimistic projections into likely earned revenue.
Churn gradually reduces recurring retainer revenue over time. Higher churn means more client loss, weaker retention, and smaller projected monthly totals.
No. Taxes apply only when gross revenue exceeds monthly expenses. If profit before tax is zero or negative, the model sets tax to zero.
Yes. You can rely mainly on projects, retainers, and upsell fields, while keeping hourly inputs low or zero if that matches your business model.
Break-even revenue is the monthly amount needed to cover operating expenses before profit. It helps you see the minimum revenue required to stay sustainable.
Exports let you share projections with partners, compare scenarios, archive forecasts, or review performance targets outside the calculator page.
Important Note: All the Calculators listed in this site are for educational purpose only and we do not guarentee the accuracy of results. Please do consult with other sources as well.