Enter your tutoring details
This tool estimates take-home income across weeks, months, and academic terms.
Example data table
Sample scenario to illustrate how schedule and fees change take-home income.
| Scenario | Key inputs | Interpretation |
|---|---|---|
| Campus tutoring lab |
Rate: $20/hr Students: 8 Sessions/student/week: 1.5 Session: 60 min Cancellations: 8% Prep: 10 min/session Fees: 0% Taxes: 12% |
More students with shorter prep can raise net/hour. Stable schedules reduce cancellations and improve term planning. |
| Online exam coaching |
Rate: $45/hr Students: 4 Sessions/student/week: 2 Session: 75 min Cancellations: 15% Prep: 25 min/session Fees: 10% Taxes: 20% |
Higher rates help offset fees and prep. Reducing cancellations can significantly improve weekly stability. |
| Hybrid small group |
Rate: $30/hr Students: 10 Sessions/student/week: 1 Session: 50 min Cancellations: 5% Prep: 12 min/session Fees: 3% Taxes: 15% |
Groups can scale sessions while keeping prep manageable. Low fees preserve margin across the term. |
Formula used
This calculator models revenue, fees, expenses, and taxes based on your weekly tutoring schedule.
- Total sessions per week:
students × sessions_per_student_week - Instruction hours per week:
total_sessions_week × (session_minutes ÷ 60) - Prep hours per week:
total_sessions_week × (prep_minutes_per_session ÷ 60) - Billable instruction hours:
instruction_hours_week × (1 − cancellation_rate) - Weekly gross revenue:
billable_instruction_hours_week × hourly_rate - Weekly fees:
weekly_gross × platform_fee_rate - Weekly pre-tax profit:
(weekly_gross − weekly_fees − weekly_expenses) + weekly_bonus - Weekly tax:
max(0, weekly_pre_tax) × tax_rate - Weekly take-home:
weekly_pre_tax − weekly_tax - Monthly take-home (average):
weekly_net × 4.345 - Term take-home:
weekly_net × weeks_per_term - Net per working hour:
weekly_net ÷ (instruction_hours_week + prep_hours_week)
How to use this calculator
- Enter your hourly rate and the number of students you support.
- Set the weekly session frequency and session length to match your schedule.
- Add cancellation rate and prep time to reflect real workload.
- Include platform fees, taxes, and weekly expenses for realistic take-home values.
- Press Submit to view results above the form and download exports.
Build a weekly tutoring baseline
Your baseline starts with weekly sessions and billable instruction time. The calculator multiplies students by sessions per student, converts minutes to hours, then applies a show rate after cancellations. Example: 6 students, 2 sessions each, 60 minutes per session, and a 10% cancellation rate produce 12 sessions, 12 instruction hours, 10.8 billable hours, and $270 gross at $25 per hour.
Account for prep time and real workload
Higher education tutoring often includes review, grading, and custom practice sets. Prep time does not increase gross revenue, but it increases working hours and lowers net per working hour. Using the same example, 15 minutes of prep per session adds 3 prep hours weekly, raising total working time to 15 hours. Tracking this metric helps you price services that include feedback cycles and exam preparation. Many tutors use a 50/30/20 split as guide: 50% instruction, 30% prep and admin, 20% marketing and logistics weekly overall.
Fees and weekly costs shape your margin
Payment processing, marketplace commissions, and travel can remove a meaningful share of earnings. If platform fees are 8%, the $270 gross becomes $248.40 after $21.60 fees. Add $10 materials and $5 travel, and weekly pre-tax profit falls to $233.40 before any bonus allocation. Small recurring costs compound across long terms, so it is useful to itemize them as weekly amounts.
Convert weekly results into monthly and term plans
The calculator projects monthly take-home using an average 4.345 weeks per month and multiplies weekly take-home by weeks per term to estimate semester totals. If your weekly net is $180, the monthly estimate is about $782, and a 12-week term yields $2,160. These rollups help set realistic savings goals, reserve funds for quiet weeks, and targets for scholarship or grant deadlines.
Use sensitivity checks to improve predictability
Small changes can have large effects when repeated every week. With 10.8 billable hours, a $5 rate increase adds $54 to weekly gross. Reducing cancellations by 1 percentage point adds 0.12 billable hours; at $25 per hour that is $3 per week, or $36 across a 12-week term. Apply your tax rate to pre-tax profit to estimate take-home and compare alternatives.
FAQs
1) How does the calculator handle cancellations?
It reduces billable instruction hours by your cancellation rate. For example, 12 planned hours with 10% cancellations becomes 10.8 billable hours, lowering gross revenue and downstream net estimates.
2) What does “net per working hour” mean?
It divides weekly take-home by total working time, including instruction plus prep. This highlights whether your pricing covers prep-heavy subjects and helps compare in-person versus online tutoring schedules.
3) Which tax rate should I enter?
Use an effective rate that matches your typical profit situation. If you are unsure, start with a conservative estimate and adjust after tracking real quarterly or annual payments and allowable expenses.
4) How should I model group sessions?
Treat each paying participant as a student and set the session frequency accordingly. If one session serves multiple learners, the student count reflects revenue scale while prep minutes capture added planning complexity.
5) Why include weekly materials and travel costs?
Weekly costs keep the estimate realistic and prevent overestimating take-home. Even small amounts, like $10 printing and $5 transport, can materially reduce semester totals when repeated across many weeks.
6) Can I use this for term targets and budgeting?
Yes. Use weeks per term to convert weekly net into term income, then compare it to tuition, savings, or emergency fund goals. Adjust rate, cancellations, and expenses until the term total matches your target.