Plan licenses for mixed cloud and datacenter deployments. Model subscriptions, perpetual rights, and maintenance fees. See totals, savings, and cost drivers in seconds today.
| Scenario | On-prem unit | Cloud users | Discount | One-time | Notes |
|---|---|---|---|---|---|
| Balanced hybrid | 200 users | 250 | 10% | $10,700 | Common mid-market mix |
| Cloud-leaning | 80 users | 600 | 15% | $7,500 | Fast scale, higher usage costs |
| On-prem heavy | 128 cores | 90 | 5% | $15,000 | Regulated workloads, strict locality |
Hybrid licensing blends perpetual rights for steady workloads with subscriptions for elastic demand. In practice, unit choice matters: user-based licensing fits shared services, while core-based models align to compute capacity. This calculator converts annual on-prem prices into monthly equivalents, then adds maintenance as a percentage of annual value. Treat maintenance like a renewal premium that preserves upgrades, security patches, and vendor support obligations over time and renewal planning cycles.
A credible model separates predictable spend from variable usage. Start by entering cloud user rates, then layer add-ons, usage charges, and support plans as independent lines. This mirrors common contracts where features, consumption, and SLA tiers are billed differently. Compare the recurring subtotal against budget ceilings, and sanity check it with historical invoices. If your workload is seasonal, model a higher usage number to avoid underestimating peak-month exposure each year.
Commercial terms can materially shift totals. Discounts typically apply to the pre-tax recurring subtotal, while taxes depend on jurisdiction and invoicing structure. Some organizations pay tax only on cloud services, or exclude support from taxable base; adapt the inputs to reflect your policy. For regulated environments, keep an audit trail: capture assumed unit counts, rates, and discount justification so procurement and finance can reproduce the outcome during reviews with internal approvals.
Hybrid transitions often incur one-time costs that hide in project budgets. Setup, migration, and training are treated here as a single total that can be amortized over the contract term to show a blended monthly figure. For decision-making, also look at the standalone one-time amount, because it affects cash flow and resource planning. If you expect multiple phases, rerun the calculator per phase and sum the results more accurately.
Use the KPIs to support trade-offs. The recurring total represents run-rate spend and is best for comparing vendors. The all-in monthly metric adds amortized one-time costs to estimate blended affordability. The three-year TCO applies simple escalation and seat growth to visualize longer commitments; treat it as directional, not a forecast. Reassess quarterly, updating user counts, cores, and usage so the model stays aligned with reality and defensible.
It combines on-prem licensing and maintenance with cloud subscription, add-ons, usage, and support. The calculator shows a monthly run-rate and an all-in monthly view that amortizes one-time costs for easier comparisons.
Pick the unit your vendor bills. Use per-user for named-user models and per-core for capacity models. The calculator will convert the annual unit price into monthly cost and apply maintenance consistently.
Discount is applied to the recurring subtotal before tax. Tax is then calculated on the discounted amount. If your invoices apply tax differently, set tax to zero and add the expected tax value into add-ons.
It applies annual price escalation and seat growth to the recurring monthly total, then adds one-time costs in year one. It’s a directional planning figure, not a replacement for a detailed forecasting model.
Use an average month from invoices, then add a buffer for peak periods. If you have metered services, estimate the unit rate times expected consumption. Update the number quarterly as usage patterns change.
Yes. After calculating, use Download CSV for spreadsheets and Download PDF for sharing with stakeholders. Keep your assumptions documented so finance and procurement can validate the unit counts and rates.
Important Note: All the Calculators listed in this site are for educational purpose only and we do not guarentee the accuracy of results. Please do consult with other sources as well.