Calculator Inputs
Formula Used
Effective Occupancy Rate
Base Occupancy × Seasonality Factor × Demand Growth Factor × (1 − Cancellation Rate) × (1 − No-show Rate)
Occupied Room Nights
Available Room Nights × Effective Occupancy Rate
Room Revenue
Occupied Room Nights × Adjusted ADR
Ancillary Revenue
Occupied Room Nights × Adjusted Ancillary Revenue per Occupied Room
Gross Revenue
Room Revenue + Ancillary Revenue + Other Monthly Revenue
Total Operating Cost
Commission + Payment Processing + Tax Reserve + Variable Cost + Fixed Cost + Other Cost
Profit
Gross Revenue − Total Operating Cost
RevPAR
Room Revenue ÷ Available Room Nights
GOPPAR
Profit ÷ Available Room Nights
Break-even Occupancy Rate
Break-even Occupied Room Nights ÷ Available Room Nights
How to Use This Calculator
- Enter the total number of saleable rooms in your property.
- Provide base occupancy and ADR from recent operating data.
- Add ancillary revenue, variable room cost, and fixed monthly cost.
- Include commissions, processing fees, tax reserve, cancellations, and no-shows.
- Adjust seasonality, monthly demand growth, ADR growth, and cost inflation.
- Click Calculate Forecast to view summary cards, the monthly table, and the trend graph. Use the export buttons to save CSV or PDF files.
Example Data Table
| Scenario | Total Rooms | Occupancy | ADR | Gross Revenue | Total Cost | Profit |
|---|---|---|---|---|---|---|
| Base Month | 80 | 68.40% | $145.00 | $262,150.00 | $208,940.00 | $53,210.00 |
| Peak Season | 80 | 79.20% | $157.00 | $320,880.00 | $238,420.00 | $82,460.00 |
| Low Season | 80 | 55.50% | $134.00 | $209,640.00 | $190,780.00 | $18,860.00 |
This example illustrates how seasonality and rate changes can materially shift revenue, cost absorption, and profit in hotel operations.
FAQs
1. What does this calculator forecast?
It estimates monthly room revenue, ancillary revenue, operating costs, profit, margin, RevPAR, GOPPAR, and break-even occupancy for a hotel or accommodation property.
2. Why are cancellations and no-shows included?
They reduce realized occupied room nights. Including them makes the forecast closer to real booking conversion and avoids overstating room revenue.
3. What is ADR?
ADR means average daily rate. It reflects the average price earned for each occupied room and strongly influences total room revenue.
4. What is the difference between RevPAR and GOPPAR?
RevPAR measures room revenue per available room. GOPPAR measures operating profit per available room. GOPPAR gives a more cost-aware performance view.
5. How does seasonality affect the forecast?
Seasonality adjusts occupancy around your base level. Higher values create stronger monthly swings, helping model peak travel periods and slower demand windows.
6. Should I include OTA commissions?
Yes. OTA and agency commissions can materially reduce room profit. Including them improves pricing decisions and channel mix analysis.
7. Can this calculator be used for budgeting?
Yes. It works well for monthly budgeting, staffing plans, pricing reviews, and owner reporting when you need fast scenario-based operating projections.
8. What should I enter as tax reserve?
Enter the percentage you want reserved as a revenue-based tax burden in the model. This calculator treats that reserve as a deduction from operating profit.