Enter Shipment Details
Example Data Table
| Shipment | Weight | Dimensions | Zone | Service | Base Rate | Fuel % | Declared Value |
|---|---|---|---|---|---|---|---|
| Electronics Parcel | 12.5 kg | 45 × 32 × 28 cm | International | Priority Express | USD 8.50 | 12% | USD 450 |
| Medical Kit | 6.8 kg | 36 × 24 × 18 cm | National | Overnight | USD 7.25 | 10% | USD 700 |
| Retail Samples | 18.0 kg | 52 × 40 × 35 cm | Regional | Standard Express | USD 6.10 | 9% | USD 320 |
Formula Used
Volumetric Weight = (Length × Width × Height) ÷ Volumetric Divisor
Chargeable Weight = Max(Actual Weight, Volumetric Weight)
Linehaul Rate = Base Rate × Zone Multiplier × Service Multiplier
Freight Charge = Chargeable Weight × Linehaul Rate
Fuel Charge = Freight Charge × Fuel Surcharge %
Insurance Charge = Declared Value × Insurance Rate %
Pre-Discount Total = Freight + Fuel + Insurance + Extra Fees
Discount Amount = Pre-Discount Total × Discount %
Tax = (Pre-Discount Total − Discount Amount) × Tax %
Final Shipping Total = Net Before Tax + Tax
How to Use This Calculator
- Enter a shipment name so exported files remain easy to identify.
- Type the package weight and all three dimensions in centimeters.
- Select the destination zone and preferred express service level.
- Set the base rate, volumetric divisor, and percentage surcharges.
- Add remote, handling, customs, and packaging fees if needed.
- Enter the declared value and insurance rate for cargo protection.
- Apply any discount and tax percentage used in your pricing model.
- Press the calculate button to show the result above the form.
- Use the CSV or PDF buttons to download the calculated breakdown.
Frequently Asked Questions
1. Why does chargeable weight differ from actual weight?
Express carriers bill the larger of actual and volumetric weight. Large but light parcels occupy aircraft and vehicle space, so dimensional pricing protects capacity and revenue.
2. What does the volumetric divisor represent?
The divisor converts parcel volume into a billable weight. Different carriers use different divisors, so matching your contract terms improves estimate accuracy.
3. Should fuel surcharge apply before discounts?
Many carriers calculate fuel as a percentage of the freight portion before discounts. Some contracts differ, so use your billing rules when setting internal pricing assumptions.
4. Can this calculator handle remote area deliveries?
Yes. Add a remote area fee manually and choose the remote zone when distance significantly raises transportation cost and service complexity.
5. What is included in extra fees?
Extra fees here include remote handling, customs, and packaging. You can adapt the labels or logic later if your operation tracks more carrier-specific surcharges.
6. Is insurance always based on declared value?
Usually, yes. Insurance cost is often calculated as a percentage of declared cargo value, though carriers may set minimum premiums or restricted coverage rules.
7. Can I use this for customer quotations?
Yes, if your rate assumptions reflect current contracts. Review service multipliers, taxes, and surcharges regularly so quotes stay aligned with live shipping conditions.
8. What does the cost per kilogram metric show?
It divides the final shipping total by chargeable weight. This helps compare lanes, carriers, and packaging choices using one normalized performance measure.