Enter your schedule details
Use decimal hours. Example: 1.5 means 1 hour 30 minutes.
Example data table
This sample shows how a seven-day plan can be translated into usable availability.
| Category | Hours per day | Weekly hours |
|---|---|---|
| Sleep | 8.00 | 56.00 |
| Work / Study | 7.50 | 52.50 |
| Commute | 1.00 | 7.00 |
| Meals / Breaks | 1.50 | 10.50 |
| Exercise | 0.75 | 5.25 |
| Personal Care | 1.00 | 7.00 |
| Family / Social | 1.50 | 10.50 |
| Chores | 0.75 | 5.25 |
| Learning | 0.75 | 5.25 |
| Admin / Errands | 0.50 | 3.50 |
| Custom Commitment | 0.50 | 3.50 |
| Buffer | 0.50 | 3.50 |
| Available Time | 0.75 | 5.25 |
Formula used
Sum of sleep, work, commute, meals, exercise, personal care, family, chores, learning, admin, custom commitments, and buffer.
Available Hours per Day = Hours per Day − Daily Committed Hours
Period Available Hours = Daily Available Hours × Planning Period Days
Availability % = (Daily Available Hours ÷ Hours per Day) × 100
Focus Target Gap = Daily Available Hours − Planned Focus Target
How to use this calculator
- Enter the number of days you want to plan.
- Set your total daily hours, usually 24.
- Fill in each fixed daily commitment using decimal hours.
- Add a realistic buffer for interruptions or transition time.
- Enter your preferred focus target for priority work.
- Submit the form to see available hours, percentages, and free blocks.
- Use the graph to spot categories consuming too much time.
- Download CSV or PDF for reporting, planning, or team sharing.
Frequently asked questions
1) What does this calculator measure?
It measures the time left after daily commitments are deducted from your total daily hours. The result shows realistic capacity for tasks, meetings, study, or recovery across a chosen planning period.
2) Should I include breaks and buffer time?
Yes. Including breaks and a buffer makes the estimate more realistic. Without them, schedules often look productive on paper but fail in practice because transition time and interruptions were ignored.
3) Can I use decimal hours?
Yes. Decimal hours are supported throughout the form. For example, 0.25 equals 15 minutes, 0.50 equals 30 minutes, and 1.75 equals 1 hour 45 minutes.
4) What if my committed hours exceed 24?
The calculator marks the day as overbooked and sets available time to zero. This signals that commitments must be reduced, combined, moved, or spread across a longer period.
5) Why is focus target gap useful?
It compares your desired deep-work time with actual free time. A negative gap means your target does not fit. A positive gap means your schedule can support that goal more comfortably.
6) What are 90-minute blocks?
They estimate how many substantial work sessions fit into the available time. This is helpful for planning study sessions, project work, writing, or uninterrupted concentration periods.
7) Is this better for daily or weekly planning?
It works for both. Daily planning helps control overload quickly, while weekly planning highlights whether your routine supports larger goals, recurring commitments, and recovery time.
8) Can I share the results with others?
Yes. Use the CSV download for spreadsheets and the PDF download for reports or client updates. Both export the calculated summary and the inputs used.